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Managed Print Service
Managed Print Service (MPS) refers to an outsourced solution that helps organizations effectively manage their print infrastructure, optimize printing processes, and control printing costs. MPS providers typically offer comprehensive print management services, including equipment, supplies, maintenance, and document workflow optimization. Here are some key aspects of Managed Print Services:
Print Fleet Management: MPS involves the management and optimization of an organization’s print fleet, including printers, copiers, multifunction devices (MFDs), and related peripherals. The MPS provider assesses the current print environment, recommends suitable devices, and manages the deployment and ongoing maintenance of the print fleet.
Proactive Monitoring and Maintenance: MPS providers remotely monitor the print fleet to proactively identify and resolve issues, ensuring optimal device performance and uptime. This includes tasks such as monitoring toner levels, tracking usage, and performing preventive maintenance and repairs as needed.
Print Cost Control: MPS helps organizations gain better control over their printing costs. MPS providers analyze print usage patterns, identify areas of waste or inefficiency, and implement strategies to reduce unnecessary printing. This may involve implementing print rules, setting print quotas, and encouraging responsible printing practices.
Supplies Management: MPS providers handle the procurement and management of printing supplies such as toner cartridges, ink, and paper. They ensure timely replenishment of supplies, reducing the burden on the organization’s internal staff.
Print Security: MPS providers prioritize print security, implementing measures to protect sensitive data and prevent unauthorized access to printed documents. This may include features like user authentication, secure printing, and document encryption.
Document Workflow Optimization: MPS aims to streamline document workflows and improve productivity. Providers assess and optimize document-related processes, such as scanning, printing, and routing, to enhance efficiency and reduce manual interventions.
Environmental Sustainability: MPS often includes initiatives to promote environmental sustainability. This may involve implementing print policies to reduce paper consumption, optimizing print settings for energy efficiency, and facilitating recycling and responsible disposal of printing equipment and supplies.
Reporting and Analytics: MPS providers offer reporting and analytics capabilities to provide insights into print usage, costs, and performance. This helps organizations make data-driven decisions, identify areas for improvement, and track the effectiveness of print management initiatives.
By outsourcing print management to MPS providers, organizations can benefit from reduced administrative burden, cost savings, improved productivity, enhanced security, and better control over print-related processes. It is important to evaluate the specific needs of the organization, consider service level agreements, and select a reputable MPS provider that aligns with the organization’s goals and requirements.